|POST TITLE:||Procurement Manager – Permanent, Full Time
|SUB-DEPARTMENT:||Procurement and Insurance Services Office
|POST RESPONSIBLE TO:||Head of Categories / Senior Procurement Manager
|POST RESPONSIBLE FOR:||Scope for one or more Procurement Co-ordinators or more junior role.
(“Responsible For” dependent on operational needs)
|SALARY IN THE RANGE:||£30,942 to £45,322 includes a non-pensionable market supplement of £5,000 per annum for a full MCIPS qualification|
- To support the University’s procurement function in the provision of an efficient and responsive service, in relation to project and commodity based procurement.
- Manage a defined portfolio of spend. Undertake procurement strategies to deliver best value contracts and continuous improvement solutions which result in value for money, savings and contribute to the University’s Procurement Strategy.
- Work closely with stakeholders to review current supply chain solutions and implement optimum procurement arrangements taking account of operational contexts, regulatory or funder compliance and applicable funder deadlines.
- Support non-procurement staff to obtain value for money through support and training. Support the dissemination of best procurement practices across the University.
DUTIES AND RESPONSIBILITIES
- Category / Project Strategies
- Develop, implement and monitor routine category / capital project procurement strategies to achieve strict savings targets / budgets, timescales.
- Support achievement of Procurement Office KPIs operating within the defined Category Management framework, across spend areas of up to circa £10M p.a.
- Ensure procurement recommendations and continuous improvement initiatives support the University’s strategic goals.
– Produce and present reports and KPIs analysis.
- Competitive Procurement Processes
- Plan, lead and award routine procurement processes, contracts and framework agreements to achieve optimum savings, value for money and timescales.
- Comply with the University’s financial regulations ensuring good governance across procurement activities in compliance with statutory obligations.
- Ensure funding conditions are met and procurement is conducted with full and compliant audit trails. Where required, comply with the Public Contracts Regulations
- Support stakeholders in the development of routine specifications for incorporation into market engagements and tender exercises.
- Review contracts and licence agreements to identify and address risks prior to submission for senior colleague review.
- Contract Negotiation
- Undertake routine negotiations to ensure commercially optimum contracts, mitigating financial and legal risk (for example total cost analysis, management of payment terms, import, currency, liability and IPR risks).
- Lead ongoing contract management of operational agreements to ensure benefits realisation, effective supplier performance management and exploit innovative opportunities from the supply chain.
- Cross Functional Process Improvements
- Manage cross functional project teams / Category Improvement Groups / formal process improvement groups (for example the University’s Simplify, Collaborate, Deliver Programme) across a variety of stakeholder groups predominantly at operational level to support implementation of optimum procurement solutions
- Support the change process.
- Stakeholder Engagement
- Designated Procurement link to one or more operational departments, undertake procurement activity and provide advice to predominantly operational members of staff. Facilitate greater visibility of the procurement pipeline.
- Build effective collaborative relationships with departments, promote a responsive, agile and professional image of the Procurement Office.
- Work on a collaborative basis with external bodies (e.g. other HEIs, funders, consortia)
- Support the Office’s overall training programme through dissemination of procurement best practice across the wider University.
- Staff Management and Development
- Support the development of more junior team members.
- Where applicable, manage one or more junior members of staff.
- Any other duties as determined by Director of Procurement and Insurance or direct line manager.
|Essential Criteria||Essential Criterion Description
The Person Specification focuses on the essential and desirable knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation. Enter (a), (b), (c) or (d) alongside each selection criterion in the ‘Measured by’ column.
|E1||Good standard of education, particularly Mathematics and English.||a,c|
|E2||Educated to degree level or equivalent experience.||a,c|
|E3||Full MCIPS or ideally working towards||a,c|
|E4||Demonstrable experience within a procurement environment, with an established record of delivering procurement strategies, managing spend up to circa £10M and realising savings in line with targets.||a,c|
|E5||Leadership: Able to manage cross functional teams and meetings largely at an operational level.||a,c|
|E6||Strategy Development: Able to develop and implement routine category / capital project plans to strict budgets, savings targets, timescales and KPIs. Supported in more complex & strategic areas. Awareness of the University’s strategic goals.||a,c|
|E7||Relationship Management: Able to foster effective relationships across a range of internal and external groups, predominantly at operational level. Influencing skills, collaborative approach and strong ability to work as part of a team.||a,c|
|E8||Category and Supply Chain Management: Understanding and application of Category and Supply Chain Management and procurement best practice across dedicated category areas.||a,c|
|E9||Change Management: Able to identify opportunities for improvements with category areas. Able to plan and implement change projects as directed by senior colleagues.||a,c|
|E10||Negotiation (inc. legal and financial risk management): Able to plan & lead routine negotiations, supported in more complex and strategic areas. Understanding of commercial & legal risk management, financial assessments & ratio analysis.||a,c|
|E11||Procurement Processes: Able to deliver effective & auditable procurement, compliant with regulatory requirements. Knowledge and application of competitive, cradle to grave tendering, spec development, WLC analysis, contract management.||a,c|
|E12||Market Knowledge and Options Analysis: Developing commercial acumen, understanding of market dynamics and cost drivers. Ability to prepare options appraisals and business case recommendations for operational spend||a,c|
|E13||Systems Capability: Understanding of P2P and wider procurement and corporate systems. Confident in analysing large volumes of data to support strategy formulation.||a,c|
|E14||Communication: Effective and confident communicator across a variety of internal and external stakeholders, at all levels of seniority, both written and face to face.||a,c|
|E15||Organisation, Attention to Detail and Results Focus: Strong organisation, planning & prioritisation skills, ability to adapt & be flexible. Strong numerical & written attention to detail. Ability to work under pressure to strict timescales.||a,c|
|Desirable Criteria||Desirable Criterion Description||Measured by|
|D1||Working knowledge and experience of EU Procurement Directives / Public Contracts Regulations 2015 (as updated from time to time).||a,c|
|D2||Staff Management and Development: Capable of managing small teams (one or more) mainly junior staff members. Ability to delegate appropriate activities, support and manage staff development and performance.
Further information about the University and Life at Warwick including rewards and benefits can be obtained from:
Further information about the Finance Office can be obtained from:
Further information about the Procurement and Insurance Office can be obtained from:
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