Post Title – Senior Project Manager
To assume delegated responsibility for the management and ultimate delivery of Estates projects within defined cost, time and quality parameters. To ensure projects are managed within current Estates and Financial procedures.
To lead multidisciplinary teams responsible for the feasibility assessment, design, supervision and contract management of new build, refurbishment and planned maintenance projects across the University’s estate. Where directed carry outdesign, supervision and contract management tasks within projects.
Duties and Responsibilities:
Accept delegated responsibility for management and delivery of capital and other projects while complying with current Estates and Financial Procedures.
- The post holder will be expected, under the direction of a Programme Manager to effectively manage deliver a number of projects. The projects will normally comprise several major capital projects (up to £30 million) in both preconstruction and construction phases at any one time. In addition the post holder will be expected to manage a number of lower value capital projects, major maintenance schemes and development appraisals.
- Establish a project plan from inception to completion taking into account all relevant statutory and Local Authority requirements, establish targets with respect to project delivery; monitor and report on progress against these targets
- Manage the preparation of briefs with client departments, managing the preparation of drawings and outline specifications, informed by the completion of land and building surveys and the preparation of reports, where appropriate, in order to brief external consultants or to gain appreciation of the user departmental requirements and the proposals. Including in association with the Environmental Sustainability Manager in the Estates Office, take into consideration any environmental issues with regard to the projects managed, identify and implement methodologies and procedures to manage and minimise the risks identified.
- To prepare accurate project estimates and budget costs for schemes including building work, service installations, furniture and fittings, fees, VAT etc.
- Establish a project team; with the support of the Design Manager and Programme Manager lead the selection, appointment, instruction and management of external consultants, through a mini-tendering process, and other project specific expertise including in-house design teams, for capital projects. The University currently operates framework agreements for most disciplines. The post holder will provide timely reports on the performance and associated costs and Communicate with the client as and when required to update them throughout the life of the project.
- Manage the decision making process by carrying out all necessary liaison and negotiations with all parties involved ensuring value for money
- Review drawings and specifications for tender and contract documentation using AutoCAD and NBS
- Manage large, composite project and programme budgets in close liaison with the Finance and Procurement departments to ensure all projects and programmes are delivered within approved budget parameters.
- Liaising with the Purchasing department during the procurement process, including furniture installation, generally using Purchasing Consortium supplied equipment, this may be by separate trades, design and build, traditional, or management contracting.
- Carry out contract administration including financial management and settlement of final accounts, liaising with external consultants where employed, reviewing all payment requests made or due in relation to the project. It is expected that the post holder will establish and maintain a robust change control process and be responsible for reporting movements in cost and scope at the appropriate level and seeking approvals as appropriate within the project governance framework.
- Manage the University’s internal Project Progressing Committee process for individual projects and to carry out timely and effective management reporting
- Prepare Planning and Building Control submissions, together with the discharge of other statutory and legislative requirements including the duties of Client and/or, Planning Supervisor arising from the CDM Regulations.
- Ensuring an audit trail is maintained, the production of record drawings of projects for integration into the Estates Office AutoCAD archive together with appropriate data for entry in the Estates asset registrar by the Records Manager
- Co-ordinate and disseminate information to all necessary parties, ensuring all Health and Safety at Work (HASAW) regulations are fully complied with (CDM, COSHH etc.)
Provide technical guidance to team and other Estates personnel and acting as a ‘technical expert’ within a relevant professional discipline.
To manage the allocation of team resources both internal and external, within the structure of the projects allocated, to maintain an efficient, cost effective project delivery.
In collaboration with the Estates Design Manager ensure completion of the Post Project Review process is completed for all relevant capital and other major projects in accordance with industry and local guidance.
POST TITLE: Senior Project Manager
DEPARTMENT: Estates Office
The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively.
The postholder must be able to demonstrate:
DESIRABLE (D) REQUIREMENTS
a) application form
|A construction related degree or equivalent professional qualification in Surveying, Architecture, Engineering or Project Management.||E||(a) (c)
|A professional membership of an appropriate professional body (e.g. RICS, MCIOB, RIBA, CIBSE, APM and ICE) (or working towards) or very significant experience of project delivery in a ‘client side’ lead project management position.||E||(a) (c)|
|Extensive post qualification experience of managing projects preferably in a multi disciplinary environment||E||(a) (c)
|A working knowledge of the delivery of projects within a Higher Education Environment||D||(a) (c)|
|A high degree of competency in:
a) The use of construction contracts and their administration
b) Construction procurement and project management
c) Construction technology, building design and specification (including National Building Specification (NBS))
d) Construction legislation, as client and designer
e) Construction Health and Safety, as client and designer
f) Cost management, value management and value engineering
|A working knowledge of:
g) Building services and controls systems
h) AutoCAD and Architectural Desktop
i) IT based project planning and reporting systems (MS Office suite including Excel and MS Project)
|Possess a detailed knowledge of the construction process probably underpinned with expertise in a discipline specialism.||E||(a) (c)
|Excellent interpersonal and communications skills, with the ability to explain/present complex information. Develop internal and external relations, motivate, develop and encourage performance in others and the ability to negotiate and persuade at a high level.||E||(a) (c) (d)|
|Commitment to continuing professional development||E||(a) (c)
|The ability to form strong working relationships with the Estates team and with stakeholders.||E||(a) (c)|
|Willingness to work flexibly, as and when required||E||(a) (c)|
|The ability to prioritise work under pressure||E||(a) (c)|
To make an application please send a CV and Cover Letter to firstname.lastname@example.org. For any other enquiries about the role, please contact Chris Boote on 02476575004